Administrative Asst Executive

Job Description » Start New Search Title Administrative Asst Executive Location Pittsburgh, PA Description Executive Administrative Assistant Responsibilities *The Executive Administrative assistant provides secretarial, schedule management and related service to the assigned Executive, as well as administrative support to the executive's subordinate staff when high profile assignments are delegated. * Serves as the initial contact between the corporation and its varied publics, and must be able to respond to, and anticipate, key issues and concerns. * Works independently to support the executive and team on various activities and in anticipating needs to support events, meetings and related matters * Provides guidance on organizing communication, administrative processes and the office environment * Assists the Executive with administrative details, usually of a confidential nature. * Completes administrative work and continuing projects; reviews and prioritizes information received for the consideration of the principal, addresses and answers inquiries and solicitations, collects and prepares information for use in executive meetings. * Provides executive secretarial support as required to support the communication or presentation needs of the principal when not delegated elsewhere. * Flexibility with availability outside normal business hours to support the business (may require weekends or evenings occasionally) Requirements REQUIRED QUALIFICATIONS Education/ Work Experience * High school education required. * Minimum five (5) years of secretarial and administrative experience. PREFERRED QUALIFICATIONS: Education/Work Experience * College or Business School graduate * At least three (3) years of experience at an executive level interaction in a support role in a corporate environment. * Seven to ten (7-10) years of secretarial/administrative experience preferred. Skills: Ability to anticipate needs and have a strong level of initiative without direction or guidance with strong attention to detail Ability to handle multiple activities with a sense of calm/assuredness in an environment with a fast-pace and sense of urgency Professional attitude and presence Superior verbal and written communication skills Extensive knowledge of Microsoft Word, Excel, PowerPoint and Outlook Outstanding organizational skills Ability to learn quickly and precisely follow written and oral instructions Must be a team player and have a positive attitude Excellent dependability and attendance record Job ID 68304