Election Board
Instructions
Contact Numbers for Election Day
Registration Questions: 724-830-3150
Technical Questions: 724-830-3130
Toll Free Number: 800-442-6926 (will not work for any phone that can call Greensburg
free)
Reviewing Materials in blue tote PRIOR to Election Day
Check for correct precinct
(PEB’s, Poll books).
All voting equipment is in the
proper polling location.
Important
Information:
**IF poll book is not correct, you MUST call the
courthouse BEFORE
Allowing a voter to vote.**
*Any discrepancies with Voter
Information call the Registration Hotline.
*Watchers’
Certificates: Any questions relating to Watchers refer to Watchers Guidelines
or call Registration Hotline.
Opening the Polls
Arrive by 6am-Polls open PROMPTLY
at 7am!
Take the “Election Officer’s Oaths”
(All Board Members Sign).
Record the Seal Number & County ID Number of each machine
on the second gold sheet (discard seals after they are recorded).
County Id
Numbered Seals
Numbered Seals
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Post: All Material contained in the
envelope labeled “Postings”
and a sample ballot.
(One print out=three copies)
Sign each zero tape; one is posted, one is
placed in “Envelope A”, one is placed in “Envelope B” with the
Minority Inspector.
Primary Elections- PA Law=Closed
Primary
Only DEMOCRATIC
and REPUBLICAN voters
participate in a primary. Only if there is a ballot question can 3rd party
voters vote the question.
Be sure to use the
party cards supplied in box for each voter, so the machine operator
knows what party to choose on the voting screen.
Only the machine operator will select Democratic or
Republican on the voting screen once it is cued up.
How to Process a Voter
ELECTOR SHOULD STATE THEIR NAME AND
SIGN IN THE POLL BOOK. IF THERE IS NO SAMPLE SIGNATURE IN POLLBOOK SEE
AFFIRMATION INSTRUCTIONS
IF a person is not listed in the poll book or has not
been verified through the Courthouse they are NOT permitted to vote on the machine.
DO NOT make any additional or
unauthorized notations in the Poll Book
Remember both
‘Active’ and ‘Inactive’ voters are allowed to vote.
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*Inactive voters are only permitted to vote on machine
if they sign an affirmation.
Affirmations-
Used also when signature is blank in sample signature box or a voter has an
inactive status in the poll book.
Forms are located in the front pocket of the poll
book.
VERY
IMPORTANT- If a voter needs to
show ID it will be marked in the Poll Book.
Proper forms of
ID are found on page 10 of
the Election Day Digest.
Reasons for ID are- IF they are a first time voter,
first time voting at a new
polling location or otherwise indicated in the poll book by their name.
Review the voter ID instructions and the Affidavit to
be signed at the end of the night.
Board member checking ID must sign their initials in
the corner of the signature box.
The voter
must sign in PEN in the correct box; then PRINT the voters’ name in both of the yellow ‘Numbered List of Voter’s booklets’. Then place the sequential
number in the poll book where it says Voter# and the poll worker should initial
the Poll Book.
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Provisional Ballots
YOU MUST CALL THE COURTHOUSE FOR VOTER
VERIFICATION AND DIRECTIONS ON HOW TO COMPLETE A PROVISIONAL BALLOT AT 724-830-3150.
Provisional
Ballots- Used when a voter’s name
doesn’t appear in the poll book and their registration status cannot be
verified by the Election Bureau.
Also
used when a first time voter in that polling place must show ID and they do not
have ID.
After
a provisional ballot is cast, sign the front green sheet in the poll book and
place it in the proper envelopes and return to the Courthouse at the end of the
night.
Emergency Ballots- Call the
Courthouse.
Absentee
Ballot
Absentee ballot
is a voted ballot submitted before an election by a voter who is not able to be present at the
polls on Election Day.
When the absentee envelopes are delivered, check to be
sure it is for your precinct and then set aside.
DO NOT OPEN ANY ABSENTEE BALLOTS UNTIL AFTER ALL THE VOTERS HAVE VOTED AND
THE POLLS ARE CLOSED AT THE END OF THE NIGHT.
***Ballots
must be available to challenge throughout the day; opening them sooner would
make this impossible***.
You will need to check the poll book(s) to make sure
that none of the people that returned an absentee came to the polls to
vote. If someone voted in person their
absentee MUST be VOIDED and returned unopened.
If an absentee voter comes in person to vote on
Election Day, simply write “Void voted on machine” on their ballot and allow
them to vote as normal.
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Absentee
ballots should be removed from the envelopes containing the voter’s
information, placed in a pile and mixed up to keep the voter’s privacy so no
one knows who voted for whom.
Please do
not put any ballots back into their envelope.
Ballots are to be laid flat in the
Absentee Envelope at the end of the night.
Closing the Polls
Polls
close promptly at 8pm
Refer
to the PURPLE SHEET on step by step instructions to close polls and do paper
work.
***If
there are voters in line at 8pm you must let them vote; bring the voters inside
the building and lock the door-if that is not possible, have a poll worker
stand at the end of the line and all voters in front of the poll worker will be
able to vote.
Complete
green and white return sheet with any absentees to be recorded.
Follow
procedure to close machines, when finished closing print results tapes from the
last machine.
Print
4 results tapes and sign all four. Post one
at the polling place, one goes in Envelope A, one in clear
container with PEB’s and flash cards, and one in Envelope B given to
the Minority Inspector.
After
closing machines and printing results tapes, cut the seal and PULL ALL FLASH CARDS out of the
machines-place flash cards in clear container. Then reseal machines with the
Blue Button seals and record the serial # on the gold seal sheet.
Poll
books, printer, extension cords and adapters go in blue tote.
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5
Returning to the Courthouse
Come to the Pennsylvania Ave. Garage entrance in the
back of the Courthouse,
people will be waiting there to take your blue tote.
Once
directed to park your car, bring ALL Election materials to the lobby (1st
floor) of the Courthouse.
Refer to
the Purple Sheet on how to
return the Election Supplies.
The very first table you come in contact with will
need the two gold colored papers and any registration forms.
Any of the six tables beyond that will receive all
other hand carried items you have with you.
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