Executive Assistant
Westmoreland-Fayette Workforce Investment Board | Youngwood, PA
The Westmoreland-Fayette Workforce Investment Board (WFWIB) is seeking an organized, self- motivated, and hard-working individual to provide critical support to the WFWIB Executive Director, WFWIB board members, and general operations of the WFWIB. Candidate must be extremely detail- oriented with an ability to multitask. The working environment is fast-paced and typically involves preparation, revision, and distribution of time-sensitive documents. This individual will ensure that operations move smoothly and that support is given when needed. This position will be responsible for being the primary support to the Executive Director, the primary contact for board and related committee operations, and maintaining organization on an internal level.
Duties & Responsibilities
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Schedule, coordinate, and monitor all Board and related committee meetings as needed
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Prepare reports of board and committee meeting discussions, including meeting minutes
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Assist with board and related committee meeting schedules, prepare written and visual
information as required, and advise the Executive Director and/or Committee Chair of
conditions needing their attention as needed
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Accurately prepare all letters, memos, reports, and other correspondences as needed
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Coordinate all WFWIB inquires and assure them in a timely response
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Responsible for ordering, creating purchase orders, managing office supplies
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Maintain, organize, and update physical and digital files
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Prepare, proof, edit, and type correspondence for the Executive Director. Provide administrative
support for other staff and committees
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Organize, prioritize, and manage emails and phone calls
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Ensures all hospitality and media services for meetings and scheduled activities
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Serve as a liaison for internal and external communications, including screening phone calls,
facilitating communications to the appropriate staff member, and following up when
appropriate
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Manage, create, and distribute monthly in-office staff schedules
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Assist the Executive Director in several aspects, including scheduling and calendar management,
internal and external communications, and preparation of various reports and/or presentations
Required Skills
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Professional interpersonal, comprehension, verbal communication, and written communication skills
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Ability to maintain professionalism, confidentiality, composure and a customer-focused attitude while carrying out all job responsibilities
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Highly adept at working independently, prioritizing work, staying organized, and multi-tasking
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Excellent computer/Office 365, remote meeting, and phone skills
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Excellent writing skills and organizational skills – including the ability to prioritize multiple work
assignments, meet deadlines and manage conflicting tasks, while paying attention to detail
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Ability to adapt to a constantly changing environment, with multi-faceted duties
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Proficient familiarity of Zoom and Teams
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Professional analytical, critical thinking, and problem-solving skills
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Ability to maintain, create, organize, and coordinate resource materials
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Possess a valid driver’s license and ability to travel within two county areas and Commonwealth
of PA
Required Experience
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Associates Degree in Business or related field from an accredited college or university is required
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At least 3-years of experience in administrative abilities
Salary & Benefits
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Salary is commensurate with experience.
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Salary Code C
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Salary range: $35,131 - $43,558 based on experience.
How to Apply
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Please submit your cover letter and resume to Donna Casterwiler at donna@westfaywib.org
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Cover letters and resumes will be accepted until June 22, 2021
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